Data and Records Management
Competency Title:
Data and Records Management
Competency Type:
Functional
Competency Description
This competency refers to the ability to file and retrieve data and records in accordance with data management legal requirements and procedures. The scope includes compiling and organising data and records in a manual or electronic storage and retrieval system.
Level 1 - Awareness
Level 1
• Identify owner/custodian of data and records.
• Recognise the procedures for data usage, storage, management and protection.
• Locate specific data and records from storage and retrieval system.
Level 2 - Knowledge
Level 2
• Classify the various data and records managed in the business system.
• Outline the legal requirements and procedures on data usage, storage, management and protection.
• Extract and collate data and records from storage and retrieval system.
Level 3 - Skill
Level 3
• Identify the purposes for which data will be processed and kept as records.
• Collect, retain and use data in accordance with existing legal requirements and procedures.
• Prepare and compile reports and statistics using data and records in the storage and retrieval system.
Level 4 - Mastery
Level 4
• Establish the purposes for which data will be processed and kept as records based on business and legal needs.
• Establish procedure on access control for data and records in compliance with existing legal requirements and procedures.
• Analyse effectiveness of storage and retrieval system to maintain data and records.
Level 5 - Expert
Level 5
• Review the purposes for which data has been processed and kept in accordance with business and legal needs.
• Assess effectiveness of internal procedures on data management to comply with existing legal requirements.
• Recommend improvements to the data and records storage and retrieval system.